| Are you planning some trips? Traveling soon? Always traveling? Are you setting up trips to look forward to while you wait for spring to come? Whether it be your trips, or members of your family’s trips, or visitor’s trips to you, I have a quick organizational tool to help you keep it all straight! No longer will you dread the search to pull up your travel dates and times. No longer do flight itineraries and hotel reservations remain “marked unread” in your email inbox. No more endless scrolling down, down, down to find your important travel info when repeatedly asked for it. It’s as easy as making a few File/Labels in your email inbox. Keeping the important info organized, easy to find, safely set aside, and out of the way of your day-to-day, endless flood of incoming emails. Here’s a quick fix, if you’re willing to try: 1. Create Labels/Files for emails. In your email inbox, scroll down under the menu of types of emails. Under “Spam” and “Junk” area it might say “Label +” or “New File +”.on your laptop. On your mobile devices (see photo), the “Create new” option is closer to the bottom. Hit that and begin to create folders for storing emails with pending information. This gets them out of the Inbox and into places you can find them fast! Here is where you put the email bookings/reservations for upcoming flights, hotels, rental cars, trains, concerts, games and experiences. Create subfolders by destination or by month, if you have a lot planned! 2. “Move” the emails. Every time you get an email for something upcoming, click the “MOVE” option, get it to the designated folder, out of the Inbox, and in the proper place. A place you go to directly when you need the information. Faster than scrolling down to find it, still buried in your Inbox. And YES, this syncs with your mobile devices! Be organized everywhere and anywhere! 3. Pending Activities Become Digital Records. Whatever filing system you create: by year, by, month, by trip, you will have digital records to easily archive and look back as a resource, when needed. Sure, you can create spreadsheets of trips with flight times, check-in dates and dinner reservations, etc. And that is a great idea for a frequent traveler! But if you are simply having trouble keeping a few bookings straight, this might be a great solution for you! I can help you get organized! EXTRA USEFUL TIPS: -Top of the List: Use special characters (!,@,#…) first in your email Label/File titles, to keep them at the top. Ex: “!Upcoming for Kim” will be at the top (as opposed to just “Upcoming for Kim”, because its alphabetical). -Other Family Travelers: Create folders for each member of your family, so you can file and keep track of their stuff too! Avoiding having to ask again and again for their itineraries. -Visitors: Create a sub-folder for “Visitors” to keep track of their upcoming visits to you. You might have to pick them up at the airport! -Use Calendar: Integrate as much on your calendar as possible. Attaching times, locations and links. This will be another place for similar information and will serve as a record of history too! This idea has saved me so much time and energy! I hope it can help you as well. Not only is it good for travel info, but also for upcoming meetings, pending projects and all types of to-dos. Again, if you need my help, let me know. I love this stuff! And I’m here! |